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Data Privacy and Security

Data Privacy, Security, and Protection

New York State Education Law § 2-d

New York State Education Law § 2-d provides guidance on protecting Personally Identifiable Information (PII) from unauthorized release or potential access through a breach.  Included in Education Law § 2-d are specific requirements providing transparency to support and planning, including the requirement of each educational agency of publishing its Data Privacy and Security Policy on its website. 

Poughkeepsie City School district is committed to ensuring appropriate policies, practices, and oversight is in place to ensure data is protected with privacy and security provided in full compliance with Education Law § 2-d.   Privacy regulations are strictly followed. 

For more information see the links below on relevant Poughkeepsie City School District, Federal, and State policies.  To request information on third-party contractors write  dpo@poughkeepsieschools.org while information on FERPA can be found on the district color calendar starting on page 32.   

To report a possible data breach or unauthorized disclosure of Personally Identifiable Information: 

  1. Write the Poughkeepsie City School District Data Protection Officer -  dpo@poughkeepsieschools.org, or
  2. Report through Cyber Security Online Complaint Form
  3. The New York State Education Department through  Data Privacy and Security | New York State Education Department or
  4. Write Chief Privacy Officer, New York State Education Department, 89 Washington Avenue, Albany, NY 12234, or email  privacy@mail.nysed.gov, or call 517-474-0937

 

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  • Interactive and searchable website of district software and resources​​

  • What parents need to know

  • Education Law 2-d requires each educational agency to post the Bill of Rights for Data Privacy and Security (Parents' Bill of Rights) and Supplemental Information for each contract where a third party contractor receives student data and/or teacher or principal data from NYSED.

    The NYSED contracts to which the publication requirement applies can be found in the chart below.  The Supplemental Information is organized based on the first letter or number of the contractor’s name.

    • New York State Education Department's Data Privacy and Security - The objective of this policy is to address SED’s responsibility to adopt appropriate administrative, technical and physical safeguards and controls to protect and maintain the confidentiality, integrity and availability of its IT assets and data. In addition, these policies ensure SED ‘s adherence to applicable legal and regulatory requirements and conform to best practices across the entire data and IT system lifecycle of creation, collection, retention, dissemination, protection, and destruction.

  • Education Law § 2-d requires each educational agency in the State of New York to develop a Parents’ Bill of Rights for Data Privacy and Security and publish it on its website. 

    The purpose of the Parents’ Bill of Rights is to provide information to parents (which also include legal guardians or persons in parental relation to a student, but generally not the parents of a student who is age eighteen or over) and eligible students about certain legal requirements that protect personally identifiable information pursuant to state and federal laws.   

    NYSED's Bill of Rights for Data Privacy and Security (Parents' Bill of Rights) can be viewed and downloaded using the link provided

  • The Children’s Online Privacy Protection Act (COPPA) gives parents control over what information websites can collect from their kids.

    • Protection of Pupil Rights Amendment (PPRA) defines the rules states and school districts must follow when administering tools like surveys, analysis, and evaluations funded by the US Department of Education to students. It requires parental approval to administer many such tools and ensures that school districts have policies in place regarding how the data collected through these tools can be used. 

  • The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student education records, inclusive of student health records, maintained by PreK-12 schools.